CAB Coordinator and Street Crew Descriptions

 

COORDINATOR REQUIREMENTS:

  • Must be a full-time, traditional, undergrad student enrolled at McKendree University.
  • Previous experience in Campus Activities Board preferred, but not required.
  • Must be at least Sophomore status at McKendree University.
  • Must have at least a 2.25 cumulative grade point average at time of application.
  • Must maintain at least a 2.25 cumulative grade point average during employment.
  • This is a paid position and due to the significant amount of time required, Student Coordinators may not hold another major leadership role (i.e. RA, president, vice-president, etc.) or paid on-campus position during the year in which you are selected to serve.       Off-campus employment is discouraged, but will be considered on a case by case basis. We want to make sure that all commitments to our position are able to be managed without conflict. Permission may be granted on case by case basis after consult with the Director of Campus Activities. If you have a concern regarding potential conflicts, please seek clarification in your interview or by talking with the Director of Campus Activities.

 

Maintain availability for the following events:

Summer/Fall 2017 Semester

    • Programming Basics Institute (Eureka College) – June 8-11**
    • SPIRIT Institute (Washington University) – June 15-18**
    • Executive Board Training/Scheduling Retreat - August 19-22
    • New Student Orientation –August 23-26
    • Full Staff Training Retreat – August 26-27 (tentative)
    • Involvement Fair – August 29
    • Homecoming Week – September 24-30 (exact events TBA)
    • Fall Family Weekend – November 3-5 (exact events TBA)
    • Spring Schedule Preparation – September 11-16
    • NACA Mid-America Regional Conference – October 26-29 (Covington, KY)**
    • Spring Schedule Finalization Deadline: November 18-19

 

Spring 2018 Semester

    • CAB Spring Semester Preparation (January 11-13, 2018)
    • McKendree Scholarship Events (Dates to be determined)
    • McKendree Leadership Academy - (February 24, 2018 tentative)
    • NACA National Convention in Boston, MA (February 17-21, 2018)**
    • McKendree Idol (March 28, 2018 tentative)
    • Fall Schedule Preparation (April/May)
    • Spring Fling (April 20-21, 2018 tentative)

 *Please note that some dates may change. In that event, sufficient notice will be given.

**Institutes are training opportunities hosted by our national organization.  Registration fees are covered by the Office of Campus Activities.  All staff will not be required to attend.

 

2017 SELECTION PROCESS:

All candidates who meet eligibility requirements (2.25 minimum cumulative GPA, full-time student at McKendree, at least sophomore status for the upcoming semester) are required to submit an application and interview for the desired position. It is the candidate’s responsibility to make him/herself available for an interview and submit all material in the application. After review of materials, selected candidates will be permitted to continue through the selection process. Our current selection process consists of:

  • Complete Online Application
  • Sign Up for Group Interview time (April 9)
  • Sign Up for Individual Interview (April 10-13)
  • Receive Notice of Response (Tuesday, April 18)
  • Submit signed contract or agreement if offered a position (Friday, April 21)

 

COMPENSATION:

CAB Coordinators are compensated for their work, leadership, and commitment as a staff member.

Federal Work study is preferred, however it is not required that staff members have Federal Work Study. As employees, students will be bound by McKendree student work guidelines and policies as well as those established by the Office of Campus Activities.

 

The Office of Campus Activities may dock pay, place a staff member on probation, or terminate employment under the following circumstances:

  • Failure of a staff member to carry out responsibilities and/or terms and conditions of his/her employment.
  • On-campus or off-campus conduct deemed inappropriate for a campus staff member, which includes violations of Residence Life or the Campus Judicial Policies and Regulations Document, and/or other McKendree University policies.

 

CAB Coordinator positions offer students an amazing experience and opportunity to network with a variety of individuals, enhance their leadership skills, and add to the life of our campus. Many positions may fit within certain majors offered at McKendree and allow the successful applicant the opportunity to gain experience and build and incredible résumé! Student Director positions may also be taken as internship credit. Please contact the Director of Campus Activities for more information on this option.

 

EXPECTATIONS:

  • Coordinators work closely with fellow Coordinators, the Student Director, Assistant Student Director, Graduate Assistants, and the Director of Campus Activities, to plan, promote, implement, and assess the programs for their assigned committee.
  • Attend all events scheduled by your committee.
  • Maintain availability for traditional events (ie. Fall Family Weekend, Homecoming, McKendree Idol, Spring fling, etc.)
  • Assist in distributing marketing materials around campus and community
  • Assist in event logistics (set-up, execution, tear down); specific duties will be determined at meeting prior to event
  • Act as a facilitator, role model, and be dedicated to providing positive leadership to the entire staff. In fulfilling his or her duties, the Coordinator should seek to fulfill the mission of the Campus Activities Board and the Office of Campus Activities by cultivating a team-oriented atmosphere and demonstrating commitment to the success of student life at McKendree
  • Coordinators are required to serve a minimum of 3 hours per week in the Campus Activities Office to be scheduled on different days during the week. Additional hours shall be made from assistance with staff events and activities.
  • Coordinators are expected to maintain a responsible and professional image. Effective communication with your committee, various University offices, student organizations, and community resources is essential. Conduct all business, communication, correspondence, and negotiation in a professional and ethical manner.
  • Attend staff trainings, retreats, and other functions as assigned.
  • Answer all staff communication within a timely manner (24-36 hours)
  • Meet all deadlines as set by the Student Directors and Director of Campus Activities.
  • Coordinators will assist with the selection of new Street Crew members.
  • Coordinators are expected to follow the student conduct guidelines listed in the Student Handbook as well as the member policies and regulations set forth by the Office of Campus Activities. Members are considered representatives of CAB and McKendree University at all times.
  • Successfully balance the time commitment CAB requires with class work and other activities.
  • All other duties as assigned.

 

CAB COORDINATOR POSITION DESCRIPTIONS:

Marketing Coordinator (2 Positions):  The Marketing Coordinators oversee the promotion and publicity for the Campus Activities Board (CAB) and CAB events by serving as the main liaisons to campus media outlets, including the McKendree Review, McKendree Radio, and the University Communications Office. They will conduct research and assessment of the Campus Activities Board and its programs through data analysis, survey design, and focus groups. Marketing Coordinators will maintain CAB’s visibility by planning direct, face-to-face marketing events as well as serving as administrators for our various social media accounts. Creativity, good time management, and planning skills are a must for this position as promotions should be planned from a long-term perspective that allows for adequate advance publicity.

 

The coordinators are responsible for effectively working with the Graphics Coordinators and Program Coordinators to ensure that CAB and our events are promoted as completely and efficiently as possible.

 

Graphics Coordinator (3 positions):  The Graphics Coordinators are responsible for the production of promotion and publicity materials for the Campus Activities Board (CAB) and CAB events. Staff will work in conjunction with the Marketing Coordinators and Program Coordinators to develop ads, flyers, displays, posters, murals, shirt designs, and other printed or digital media to be used for promoting CAB and CAB events. Creativity, along with an art or design background with computer skills is essential to produce high quality, professional looking images.

 

 

LIVE EVENTS COORDINATOR:

(Minimum requirements: 1 Music event per month; 1 Comedy event per month; Homecoming Programming)

The Live Entertainment Coordinator works with agents and promoters to book live talent that appeals to the student population. This position is responsible for constantly researching current music and comedy trends locally, regionally, and nationally to bring McKendree the very best in entertainment. Typical programming may consist of our Laughter at Half After Comedy Series, coffeehouse acoustic-type music shows featuring indie, local, or student performers, to larger, full concerts held in the Quad, The Hett, or other venues. The Live Entertainment Coordinator also plans the Bearcat Week Homecoming Talent Show and the Bearcat Week Dance Party.

 


EXCURSIONS COORDINATOR

(Minimum requirements: 2 travel events per month; Homecoming Programming)

The Excursions Coordinator plans local area events or regional trips that appeal to on campus students as well as non-traditional students or those that are commuters. Many of the events may be free or at a discounted rate, including tickets to Fine Arts or sporting events. Popular programs include: Target Tuesday or Walmart Wednesday, St. Louis Zoo, City Museum, and many others. Some events may also include transportation, which allows students who do not have cars the ability to go off campus and have fun. The Excursions Coordinator also plans the Bearcat Week Homecoming Scavenger Hunt and the Where’s Bogey? activity.

 

ISSUES AND CULTURE COORDINATOR

(Minimum requirements: 1 Issue-based event per month; 1 Culture Event per month; Homecoming Programming)

Issues and Culture programming can be serious, fun, educational, or a bit of all three! This coordinator strives to provide forums, lectures, and talks on a variety of issues and topics that challenge students' thinking. It may also focus on activities for and about other cultures, minority groups, or underrepresented populations. Our goal is to bring awareness to pressing issues on campus, locally, nationally, and internationally to expand students’ knowledge beyond the classroom. The Issues and Culture Coordinator plans the Bearcat Week Homecoming Trivia Night and Purple/White Day events.

 

VARIETY EVENTS COORDINATOR

(Minimum requirements: 1 daytime event per month; 1 late night event per month; Homecoming Programming)

This coordinator plans a number of home-grown, low-budget activities that may involve food, creativity, and fun! Most events are held on Wednesdays (Wild Wednesday) and Fridays (NACHOAVERAGEFRIDAY) and may be afternoon or late-night events. This position also actively works with other campus groups and local businesses to provide collaborative entertainment. Past programming has included: Caricature Artists, Massage Therapists, I Hate Valentine’s Day Party, Fruit Kabobs, Tie Dyed Iguana, Spring Semester Welcome, and others. This coordinator also plans a number of other events like Survival Bingo, Minute to Win It, and other gameshows. The Variety Events Coordinator plans the Bearcat Week Homecoming Trade-Up/Sing for a Shirt and Chili Cook-Off events.

 

TRADITIONAL EVENTS COORDINATORS

We're all about tradition and plan some of the larger events that are available to McKendree students, faculty, staff, their families, and the Lebanon community. These are generally events that have been longstanding and unite tradition with memorable moments. The following events are the primary focus of the committee: Fall Family Weekend, Homecoming Week (overall coordination, Royalty Court and Parade), Finals Week Stress Fest (fall and spring), McKendree Idol, Spring Fling. 

 

 

TEAM BOGEY/SPIRIT COORDINATORS

(Minimum requirements: 1 scheduled event per major sport; Homecoming Programming)

The Team Bogey/Spirit Coordinators are responsible for planning crazy, fun, events related to McKendree spirit.  Our goal is to promote activities and enthusiasm that will lead to involvement and commitment at athletic events.  Events may include: student tailgate parties, special giveaways, away game viewing parties, and other sports-related activities!  The Team Bogey/Spirit Coordinators plan the Bearcat Week Homecoming Games.

 

 

CAB STREET CREW DESCRIPTION:

The Campus Activities Board (CAB) Street Crew is made up of people just like you who want to get involved but may not be ready for a leadership position. All registered, full-time undergraduate students at McKendree University are eligible for membership in CAB as a Street Crew member. The more diverse our membership is, the better opportunity we have to present the kinds of programming our students love. Collectively, Street Crew members are the backbone of our staff working behind the scenes to make our events happen. They assist with the brainstorming and creative process of planning and promoting events and activities that our whole student body can enjoy. Being a Street Crew member is a great way to get involved, gain leadership experience, and have a great time planning events and meeting new and fun people.

Street Crew positions are limited for the academic year. Selected applicants will be required to complete a brief interview before being selected.

 

To be considered an active Street Crew member…

  • Be enrolled full-time at McKendree, remain in good academic and judicial standing
  • Attend two meetings and work two events to become an active member and start earning incentives.
  • Attend weekly staff meetings. Meetings are currently held on Mondays at 4:00pm each semester. If necessary, special meetings may be called by the Director of Campus Activities or the Student Directors.
  • Follow the student conduct guidelines outlined in the Student Handbook as well as the member policies and regulations set forth by the Campus Activities Board.
  • Be an active participant within the Campus Activities Board! Assist with our regular events and help with our traditional events (Involvement Fair, Fall Family Weekend, Homecoming, McKendree Idol, Spring Fling, etc.)