CAB Student Director Descriptions and Requirements

STUDENT DIRECTOR/ASSISTANT STUDENT DIRECTOR REQUIREMENTS:

• Must be a full-time, traditional, undergrad student enrolled at McKendree University.
• Previous experience in Campus Activities Board preferred, but not required.
• Must be at least Sophomore status at McKendree University.
• Must have at least a 2.75 cumulative grade point average at time of application.
• Must maintain at least a 2.75 cumulative grade point average during employment.
• This is a paid position and due to the significant amount of time required, Student Directors may not hold another major leadership role (i.e. RA, president, vice-president, etc.) or paid on or off-campus position during the year in which you are selected to serve.     We want to make sure that all commitments to our position are able to be managed without conflict. If you have a concern regarding potential conflicts, please seek clarification in your interview or by talking with the Director of Campus Activities.

 

Maintain availability for the following events:

Summer/Fall 2019 Semester*

• Programming Board Institute (for New Staff); June 13-16, 2020 at Washington University
• Executive Board Training/Scheduling Retreat - August (Dates TBA)
  
• New Student Orientation –August 21-24
• Involvement Fair – August 30 (tentative)
  
• Homecoming Week – September 29-October 5 (exact events TBA)
• Spring Schedule Preparation – October (dates TBA)
  
• NACA Mid-America Regional Conference – October 24-27 (Covington, KY)**
• Spring Schedule Finalization Deadline: November (dates TBA)

 

 Spring 2020 Semester

• CAB Spring Semester Preparation (January 2020)
• Summit on Leadership Development - (February 2020 tentative)
• NACA National Convention in TBA (February 2020)**
• Fall Schedule Preparation (April/May)
• Spring Fling (April 24-25, 2020 tentative)

 *Staff will move in early for the fall semester

Please note that some dates may change. In that event, sufficient notice will be given.

**Institutes are training opportunities hosted by our national organization.  Registration fees are covered by the Office of Campus Activities.  All staff will not be required to attend.

 

 

SELECTION PROCESS:

All candidates who meet eligibility requirements (2.5 minimum cumulative GPA, full-time student at McKendree, at least sophomore status for the upcoming semester) are required to submit an application and interview for the desired position. It is the candidate’s responsibility to make him/herself available for an interview and submit all material in the application. After review of materials, selected candidates will be permitted to continue through the selection process. Our current selection process consists of:

• Complete Online Application
• Sign Up for Individual Interview
  
• Receive Notice of Response
  
• Submit signed contract or agreement if offered a position
  

 

COMPENSATION:

CAB Student Directors are compensated for their work, leadership, and commitment as a staff member.

Federal Work study is preferred, however it is not required that staff members have Federal Work Study. As employees, students will be bound by McKendree student work guidelines and policies as well as those established by the Office of Campus Activities. The CAB Student Director and Assistant Student Director will be compensated the current minimum wage amount to the set work study limit plus an additional $125 to be paid at the end of each semester*.

 

*The Office of Campus Activities may dock pay, place a staff member on probation, or terminate employment under the following circumstances:

• Failure of a staff member to carry out responsibilities and/or terms and conditions of his/her employment.
• On-campus or off-campus conduct deemed inappropriate for a campus staff member, which includes violations of Residence Life or the Campus Judicial Policies and Regulations Document, and/or other McKendree University policies.

CAB Student Director positions offer students an amazing experience and opportunity to network with a variety of individuals, enhance their leadership skills, and build an incredible résumé!

 

EXPECTATIONS:

• The Student Directors work closely with the Director of Campus Activities, assist with primary coverage at scheduled events, and manage the day to day duties and goals of Campus Activities Board.
• The Student Director should act as a facilitator, role model, and be dedicated to providing positive leadership to the entire staff. In fulfilling his or her duties, the Student Director should seek to fulfill the mission of the Campus Activities Board and the Office of Campus Activities by cultivating a team-oriented atmosphere and demonstrating commitment to the success of student life at McKendree
• Student Directors are required to serve a minimum of 3 hours per week in the Campus Activities Office to be scheduled on different days during the week. Additional hours shall be made from assistance with staff events, activities, and concessions operations.
• Student Directors serve on a committee to select new Executive Board members for the next year.
• Student Directors are expected to maintain a responsible and professional image. Effective communication with the staff, various University offices, student organizations, and community resources is essential. Conduct all business, communication, correspondence, and negotiation in a professional and ethical manner.
• Student Directors are expected to follow the student conduct guidelines listed in the Student Handbook as well as the member policies and regulations set forth by the Office of Campus Activities. Members are considered representatives of CAB and McKendree University at all times.
• Successfully balance the time commitment CAB requires with class work and other activities.
• All other responsibilities as listed in our staff operations manual
• All other duties as assigned.

 

STUDENT DIRECTOR DESCRIPTION:

The Student Director is in essence, the voice of the Campus Activities Board and will serve as the official representative on select committees (ie. SGA meetings, RSO President’s Forums, Board of Trustees meetings, etc.). The Student Director is responsible and accountable for providing leadership in the development of a well-balanced Master calendar of programs that serve the needs and interests of the McKendree campus community. This position schedules and presides over the weekly meetings of CAB and acts as a liaison with other campus organizations. The Student Director makes sure scheduling deadlines are set and met and appropriate forms have been submitted.

Additional Duties:

• Attends a majority of CAB events; assists with primary coverage at CAB sponsored events
• Assists graduate assistants and Director of Campus Activities with the coordination of training and retreats.
• Responsible for the organization of an annual end of the year banquet.
• Prepares agendas and schedules weekly meetings with staff
• Maintains a complete record of all CAB Events and Publicity; communication with agencies and vendors (Annual Binder)
• Assists with the recruitment and selection of new Campus Activities Board Staff
• Ensures that Executive Board members perform their duties in a satisfactory manner; conducts formal reviews of performance
• Maintains the office hour schedule
• Maintains the event and internal staff calendars, schedules and reserves rooms/spaces for events and meetings
• Assists Director of Campus Activities with fund allocation and budget distribution
• Serve as the Co-Op Buyer at specified conferences
• Sets semester/yearly goals for CAB; conducts CAB event assessment and evaluation.
• Oversee revisions and changes to the CAB Operations Manual
• Serves as an ex-officio member of all CAB committees.
• Other duties as assigned by the Director of Campus Activities

 

ASSISTANT STUDENT DIRECTOR DESCRIPTION:

The Assistant Student Director shall assume the duties of the Student Director in the event of the Student Director’s absence. The Assistant Student Director shall also succeed to the Student Director position in the event of a vacancy in the Student Director position.

Additional Duties:

• Attends a majority of CAB events; assists with primary coverage at CAB sponsored events
• Assists the Student Director, Graduate Assistants, and Director of Campus Activities with the coordination of training and retreats.
• Tracks Street Crew/Coordinator attendance and records involvement – communicates with staff on a regular basis
• Coordinates support and recognition program for staff retention, including staff socials and other interactions for staff.  Coordinates the end of the year staff banquet.
• Coordinates the recruitment and selection of new Campus Activities Board Staff
• Serves as an ex-officio member of all CAB committees.
• Other duties as assigned by the Director of Campus Activities

 

ASSISTANT STUDENT DIRECTOR - MARKETING/SOCIAL MEDIA DESCRIPTION:

The Assistant Student Director - Marketing & Social Media oversees the promotion and publicity for the Campus Activities Office's events by serving as the main liaisons to campus media outlets, including the McKendree Review, McKendree Radio, and the University Communications Office. They will conduct research and assessment of the Campus Activities Board and its programs through data analysis, survey design, and focus groups.  Creativity, good time management, and planning skills are a must for this position as promotions should be planned from both long and short-term perspectives that allow for adequate publicity.

Additional Duties:

• Attends a majority of CAB events; assists with primary coverage at CAB sponsored events
• Assists the Student Director, Graduate Assistants, and Director of Campus Activities with the coordination of training and retreats.
• Plans direct, face-to-face marketing events
• Serves as an administrator for our various social media accounts
• Creates a variety of promotional materials; including ads, flyers, displays, posters, murals, shirt designs, and other printed or digital media that may be used for promoting an Office of Campus Activities event
• Serves as an ex-officio member of all CAB committees.
• Other duties as assigned by the Director of Campus Activities