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Vice President for Administration and Finance

McKendree University, located in Lebanon, Illinois, seeks a dynamic, energetic leader for the position of Vice President for Administration and Finance. 

Reporting directly to the President, the VP for Administration and Finance will provide leadership for budget planning, fiscal management and reporting, Treasury and banking functions, risk management, and compliance reporting for the university. As the Chief Financial Officer of the University, this position is responsible for contract management and representing the University in financial matters. This position oversees the development and enforcement of a comprehensive set of policies and procedures for administrative activities. As a member of the President’s Cabinet, the VP will work collaboratively with other senior administrators to allocate and manage resources to ensure delivery of a high-quality educational experience for undergraduate and graduate students on the Lebanon, Illinois campus and in its Worldwide Programs and participate in the creation and execution of the strategic plan of the university.

The ideal candidate must:

  • Be highly motivated, self-directed, and passionate about our people.
  • Possess the ability to operate as an effective tactical as well as strategic thinker.
  • Be able to demonstrate leadership ability and team management in collaborative environments.
  • Have a proven track record of success facilitating progressive organizational change and development within a growing organization.
  • Possess excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills.
  • Possess excellent interpersonal and communication skills with various stakeholders.
  • Have proven ability to work both collaboratively and autonomously.

Required Qualifications:

  • Bachelor’s degree in business, finance, accounting, or related field.
  • Minimum of 10 years progressive responsibility in administration or associated field including experience either as an employee or board member of a nonprofit organization.
  • Must be familiar with nonprofit finance and accounting regulations.

Preferred Qualifications:

  • Master’s degree in business, finance, accounting, or related field.
  • Knowledge and experience with Ellucian Colleague.

Interviews will begin immediately. Qualified candidates should complete and submit the McKendree Employment Application and send a letter of interest referencing job #VAF18 with a resume/CV to the Director of Human Resources at hr@mckendree.edu.           

 

PRIMARY DUTIES AND RESPONSIBILITIES

University Leadership

  • Advise the president and other key members of senior management on financial planning budgeting, cash flow, investment priorities, and policy matters. Participate in President’s Cabinet meetings and University Leadership meetings.
  • Contribute to the development of the University’s strategic goals and objectives as well as the overall management of the organization.
  • Serve as resource person to the Board of Trustees Committee on Financial Affairs and Endowment and the Investment Committee. Advise the Executive Committee of the Board of Trustees on financial matters.
  • Represent the organization externally, as necessary, particularly in banking and lease negotiations.
  • Approve all agreements concerning financial obligations, such as contracts for products or services and other actions requiring a commitment of financial resources.

Financial Management and Reporting

  • Serve as chief financial officer of the University responsible for coordinating budget planning, preparation, and execution.
  • Develop and maintain long-term financial planning tool to support business decisions long-term analysis.
  • Prepare financial statements and budget reports quarterly, analyzing company's financial results with respect to profits, trends, costs and compliance with budgets. Issue regular status and ad hoc reports to senior management.
  • Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures.
  • Maintain accounting systems that accurately reflect the restricted nature of funds.
  • Supervise and direct day-to-day activities of staff accounts for general accounting, treasury, and accounts payable.
  • Developing and coordinating all relationships with lending/financial/investment institutions.
  • Manage operating cash flow and release of funds from restriction as the University meets donor-specified purpose.
  • Assist in developing proposals as required for federal and foundation grants.

Compliance Reporting

  • Oversee annual financial audit activities. Prepare annual financial statements and corresponding notes for auditors to review. Assign testing activities to appropriate staff.
  • Lead activities related to financial review of the University by the Higher Learning Commission.
  • Oversee audit firm’s preparation of annual preparation of IRS Form 990 and Form 5500.
  • Calculate and report IRS Form 1042 income to both students and IRS.
  • Fulfill requirements for annual IPEDS financial survey.
  • Gather and present information for the annual National Collegiate Athletic Association (NCAA) financial report. Support audit of this report every three years.
  • Gather and present information for the annual Equity in Athletics Disclosure Act Survey (EADA.
  • Gather information and submit financial reporting as required for grants and contracts.
  • Respond to various surveys including US Census (Capital and Organization Reports), USNWR, Endowment Surveys, Employment surveys, etc.
  • Review compliance reporting submitted by the Director of Student Accounts and the Director of Human Resources, including 1098-T, W-2 and FISAP.

Day-to-Day Administration

  • Provide executive oversight of the University personnel functions to include hiring and dismissal, payroll functions, affirmative action, employee evaluation, health insurance options and other benefits, and retirement program including participation on the Retirement Plan Committee for the University.
  • In conjunction with the Vice President for Enrollment and Financial Aid, provide executive oversight over the Student Financial Services functions to include billing, awarding of institutional aid, collections and cashiering functions, communication to students, drawing and disbursement of federal aid as authorized by the US Department of Education.
  • Provide oversight of general accounting and treasury functions including review of balance sheet reconciliations, authorization of funds for accounts payable, and recording financial activities.
  • Provide analytical support to the University’s internal management including development of internal management reporting capabilities.
  • Improve administrative and operational accounting services such as treasury management, grants award processing, payroll, accounts payable, and purchasing.

Risk Management

  • Serve as institutional representative and voting member of the EIIA at annual meetings. Participate in advisory council meetings.
  • Review and negotiate terms of property and casualty and student insurance options.
  • Advise members of senior management of risks associated with operational decisions.

Other duties as assigned.

 

McKendree is an ADA/EEO/Vet/Disabled employer committed to enhancing the cultural and gender diversity of the campus. All qualified candidates are encouraged to apply.