Controller

Position: Controller

Classification: Full-time Exempt

Reports to: Vice President for Administration and Finance

Supervises: professional, non-exempt and student employees


Reporting to the Vice President for Administration and Finance, this position is responsible for the leadership and management of financial accounting and reporting, financial systems, cash management, accounts payable, purchasing, and grants management. The Controller has the overall responsibility for the integrity of the University’s financial records. The Controller will maintain accounting records, oversee financial and management reporting and monitor budget performance, develop and administer internal financial policies and procedures, evaluate and institute appropriate internal controls, ensure compliance with applicable Federal and state laws, and provide support on other related fiscal and accounting matters. The position prepares financial reporting packages for presentation to the Committee on Financial Affairs and Endowment and the Investment Sub-Committee of the Board of Trustees.

 

Major Responsibilities

 

1. Oversees and directs the general accounting processes to support accurate financial reporting.

  • Direct cash management of all funds of the College;

  • Establish and enforce strong internal controls to protect the University’s resources;

  • Establish and maintain accounting systems and procedures compliance with all legal direction and regulatory guidance to include the annual audit.

  • Execute College policy with respect to banking and finance, insurance, investments, cost analyses, and financial controls.

  • Provide the day-to-day, hands-on management of the financial affairs of the College, including accounting, budgeting, cash management and construction funds.

2. Coordinates with and serves the campus community by providing financial guidance, offering information and training on financial systems and processes.

  • Seeks to learn how the Controller’s office can better meet divisional needs for information and assistance

  • Assists in the preparation of the operating and capital budgets and prepares presentations for senior management, faculty groups and the Board of Trustees

  • Monitors departmental and divisional budget performance throughout the year

  • Communicates with departments and vice presidents as needed when budget compliance is in question

3. Direct annual financial statement preparation and other compliance reporting.

  • Coordinate the preparation of the year-end financial statements and related schedules, footnotes, and tax return schedules

  • Ensure University compliance with tax laws and regulations

  • Manage annual audit engagement to ensure timely completion and publication of the audit of University financial statements

  • Manage retention of permanent financial documents

4. Develop and prepare financial reports for internal planning and budgeting.

  • Provide accurate and timely development and dissemination of financial information in support of effective decision making

  • Prepares all necessary financial reports and analyses necessary to keep the Vice President of Administration & Finance currently informed

  • Assist the Vice President for Administration and Finance in management of issues that relate to financial matters, including budget preparation and control, budget performance, cost analysis, and the overall business affairs of the College

  • Prepares financial models for new program development

  • Participates in strategic planning discussions and prepares financial analysis to support the College’s Strategic Plan

5. Maximizes the utility of the University’s enterprise system (Ellucian Colleague) to support effective use of financial information. Serve as a key stakeholder in the development, upgrade and maintenance of robust system functionality and reporting features to meet complex and changing information requirements.


6. Other duties as assigned.

 

Supervision of Other Employees


Supervises and coordinates all non-student financial services including Purchasing, Accounts Payable and Budget functions. Direct supervision of three employees.

 

Qualifications


Bachelor’s degree is required, with a preferred emphasis in accounting, master’s degree and a CPA is highly desirable.


Five to ten years progressively responsible financial management experience is required, preferred within a private higher education institution or not-for-profit entity. In-depth knowledge of GAAP, FASB and other financial principles. Experience with implementation of enterprise systems or integrated database system is desirable. Strong excel and analytical skills. Strong demonstrated leadership and supervisory experience. Collaborative work style but able to enforce University policies when necessary. Proactive communicator. Demonstrates follow through and attention to detail.

 

Interested candidates should send a cover letter referencing job #CON81, resume, and the names, addresses, and telephone numbers of three references to Shirley A. Baugh, Director of Human Resources, hr@mckendree.edu.   EEO/ADA/Vet/Disabled.