Accounts Payable Specialist

McKendree University is accepting applications for the position of Accounts Payable Specialist.  This is a full-time position located in Lebanon, Illinois and reports to the Vice President for Administration and Finance. 

The Accounts Payable Specialist supports all areas of the University to correctly process and report on expense activities. This role is responsible for the integrity of the accounts payable of the University’s enterprise system. A thorough understanding of the chart of accounts and the ability to connect business processes to accounting practices are critical in this role. As a member of a small, cross-functional team, this position will be instrumental in contributing to changes in policies and procedures that improve efficiency and remain consistent with Generally Accepted Accounting Principles (GAAP), the directives of the National Association of Colleges and University Business Officers (NACUBO) Financial Accounting and Reporting Manual for Higher Education, and the University’s Board of Trustees policies and procedures.


  • Accounts Payable cycle management.
    • Review and input all expense cycle documents (invoices, check requests, employee reimbursements, cash advances, etc.) for account classification accuracy and ensuring the University purchasing policy is applied.
    • Maintains documentation related to the University’s sales tax exemption in Illinois and other states where allowable. Works with university community to ensure tax exemption is applied on all eligible purchases.
    • Maintains vendor communication and files, both electronically and paper, for an accurate database that includes up to date remittance information, vendor terms, credit applications and W-9 information.
    • Twice a week check processing that includes printing, review and logging all electronic and paper checks for approval and disbursement.
  • Reporting activities.
    • Oversees the university’s procurement card program
    • Prepares annual 1099 forms.
    • Support data collection for annual Form 990 preparation and financial statement audit.
  • Other duties as assigned.


  • Associate’s Degree in Accounting or other related field.
  • Two years of experience.


  • Thorough understanding of accounting principles and experience with Ellucian Colleague or other enterprise business system and Microsoft Office products is required.
  • Candidates must show evidence of strong analytical skills, attention to detail, and strong verbal and written communication skills.
  • Successful candidate will possess an ability to analyze requirements and complete assigned tasks in required time frame.


Normal office setting with standard business hours Monday through Friday. Occasional evenings and weekends may be necessary. May be required to visit other campus centers and offices and to attend meetings and conferences.

McKendree University, Illinois’ first and finest, is a private university in Lebanon, IL, just 25 minutes from downtown St. Louis, home of the 11-time World Series champs (St. Louis Cardinals) and the 2019 Stanley Cup winner (St. Louis Blues). St. Louis also boasts a wonderful zoo, a first-rate botanical garden, a vibrant art scene (both performing and visual), and a plethora of top-notch restaurants. 

Interested candidates should send a letter of interest referencing job #APS36 with a resume/CV and contact information for three professional references to the Director of Human Resources at

McKendree is an ADA/EEO/Vet/Disabled employer committed to enhancing the cultural and gender diversity of the campus. All qualified candidates are encouraged to apply.