The property of the Deneen Center is intended for the educational support of the university mission.  Leadership, personal and professional development, citizenship, and social responsibility of the campus community all play a vital role in the development of a successful Student Union.

Smoking: Smoking is prohibited in all campus buildings

Attire:  Shirts and shoes are required

Meeting Rooms, Tables and Chairs:

• Upper Deneen can be used as a single large room or as two divided meeting rooms (entrances on north and south sides).
• Tables and Chairs are available to McKendree University registered student organizations and campus departments for use within the Deneen Center.
• To reserve a room, the Event Registration form must be filed and approved by Operations (located in 2^nd floor Pearsons Hall).  The form (Microsoft Excel) can be found online by clicking here.
• Those using the meeting rooms are responsible for disposing of all trash in the room.  Failure to clean after an event may result in revoked privileges.
• In the event that a meeting is being held in Upper Deneen, the lounge area will be unavailable.

Equipment Rental:
A sno cone machine, popcorn machine and charcoal grill are available for McKendree University students, campus departments, and Registered Student Organizations at a nominal cost.  Equipment may be rented to be used for on-campus events only.  The Organization/Department borrowing the equipment assumes all liability for the care and operation of the loaned equipment and will be responsible for reimbursement for any damages incurred. 

• Cost for sno cone machine rental is $20 and includes 100 cups and four sno cone syrup flavors.  You are responsible for your own ice.  Additional cups may be purchased at 50 for $1.50.
• The popcorn machine rental is $20 and includes 100 popcorn bags.  Students, Departments and Organizations are charged $1.00 per popcorn combination bag.  Additional popcorn bags may be purchased at 50 for $1.50.
• The Lair also has a large, 2' x 5' charcoal grill available for on campus use.  Rental fee is only $10.00 however; groups are responsible for their own cooking supplies (charcoal, charcoal lighter fluid, matches and utensils).
• Equipment must be picked up and returned to the Lair between the hours of 9am and 5pm.  Reservations are due one week prior to your event, and payment is due with reservation.  Groups returning un-cleaned equipment will incur a $25 cleaning fee.
• Rental Reservations are made on a first come first served basis.
• Payments can be made with a check or McKendree RSO or department account number and must be made on the date of pickup.
• Additional Information may be found on the Equipment Rental Agreement Form.

Other Available Equipment and Services:

• Cash lock boxes
• Coffee Urns
• Copy Machine
  • Copy machine usage is reserved for Registered Student Organizations in good standing who have established a McKendree account for their group.
  • Copy machine usage will be billed to the RSO’s account on a monthly basis.
  • RSOs using the copy machine must sign the user’s log before copying.
• Helium Balloon Service
  • A colorful variety of helium balloons may be ordered by filling out a Balloon Order Form. Cost is $1 per balloon. Orders are not delivered. Person ordering or a member of the student organization must pick up the order. For orders exceeding 20 balloons, the group may be asked to assist in blowing up the balloons. Weights to hold down the balloons are not provided.
• Fax Machine
  • A customer may send or receive a fax for $1.00 per page.
  • For international calls, fax service is $1.00 (or $.90) per page for overseas calls plus a $6.00 international call fee or the customer can avoid the international call fee by providing his or her own calling card.
  • Departmental faxes charged to campus accounts are billed at $.15 per page.
  • All faxes sent or received are recorded on the fax log, including the method of payment or departmental account number.
  • Any needed maintenance or problems with the fax machine are coordinated by the Director and/or Lair Staff Manager.

Leadership Development Resources

The Office of Campus Activities is committed to assisting registered student organizations develop strong leadership and effective practices. The Department produces resources to assist students in their leadership abilities in the Registered Student Handbook.  The handbook can be found online and printed copies of these resources are located in the CAB Office. Specific areas of the handbook are also available as standalone handouts.  Topics covered include: The Art of Delegating, Running an Effective Meeting, Fundraising, Recruiting and Retaining Members and more. Student organization members are encouraged to stop by the Resource Center and take a handout for their organization.

Televisions, Furniture, and Game Room Equipment:
Furnishings, patio furniture and game room equipment belong to McKendree University and may not be moved within or removed from the building without the expressed approval of the Director of Campus Activities.

Game Room Policy:
Equipment can be checked out at the information desk with a student ID or driver’s license. All tables and equipment must be used in an appropriate manner (ie: No sitting, leaning, or standing on tables, no horse playing with the pool cues (trick shots) or any other game equipment). The person who checks out the game equipment is responsible for its care and must remain in the game room while the equipment is in use. Game equipment must be returned in the same condition upon checkout or a damage fee may be assessed.  Patrons may be subject to disciplinary action as outlined by the Campus Regulations and Judicial Procedures Document found in the Student Handbook.

Additional Regulations:

• Personal items, food, and drinks should not be placed on game room tables.
• Vulgar language and profanity is prohibited.
• Gambling is prohibited in the Deneen Center.  Violators of this rule will be asked to leave the premises and disciplinary action as outlined by the Campus Regulations and Judicial Procedures Document found in the Student Handbook will be assessed.
• Game table usage time is limited to ½ hour if others are waiting to play.  Desk attendant may at his/her discretion limit play if beyond ½ hour.
• The phone is for employee use only.  Please limit usage and avoid personal phone calls.
• Children under 12 that are not part of a McKendree University program must be supervised at all times.

Banner Making Supplies (Available later in Fall Semester)
The Campus Activities Office has supplies available for organizations to use to paint signs and banners to be hung around campus. The supply kit is available in the CAB Office and is not able to be reserved.  The kit is available on a first-come basis and contains different colored markers, string, tape, scissors, other supplies and materials. Banner paper and string is pre-cut, rolled and issued with the kit.  The kit is checked-out by individuals or organizations and recorded in the Log kept at the CAB Office. The log requires name, driver’s license or other ID number, organization, and time checked out. Upon return of the supplies, the kit contents are verified by a CAB staff member and a note made if something is missing. The kit return time is recorded in the Log.

Additional Guidelines for the Banner Supply Kit

Those using the Banner Supply Kit are allowed one 6' piece of butcher paper per organization per event per day free of charge. (Extra butcher paper can be purchased at a rate of $0.25 per foot.)

Use of spray paint is prohibited if using the Banner Supply Kit or making banners in Deneen Center.

Individuals who use the Banner Supply Kit in Deneen are responsible for cleaning their area before leaving. If the area is not cleaned, the individual and the organization which the individual represents will be suspended from use of the Banner Supply Kit for no less than one month.